HLX / AI Practice · Est. Irvine, CA

AI for the
companies that
actually move
the world.

We work with companies of every kind - restoration crews, HVAC shops, professional services, SaaS, logistics, and beyond - to put AI where it moves the number: intake, dispatch, quoting, invoicing, and operations. We capture the tribal knowledge living in your best people's heads and turn it into repeatable systems. Not headcount reduction. Not theater. Just faster work with the team you already have.

Service team using a tablet-based AI workflow on a jobsite
Field · Real deployment
Water damage restoration — 2× monthly jobs
Professional Services/Healthcare/SaaS/Manufacturing/Restoration/HVAC/Plumbing/Electrical/Roofing/General Contracting/Landscaping/Pest Control/Fleet Services/Field Service/Logistics/Retail/Finance/Legal/Professional Services/Healthcare/SaaS/Manufacturing/Restoration/HVAC/Plumbing/Electrical/Roofing/General Contracting/Landscaping/Pest Control/Fleet Services/Field Service/Logistics/Retail/Finance/Legal/Professional Services/Healthcare/SaaS/Manufacturing/Restoration/HVAC/Plumbing/Electrical/Roofing/General Contracting/Landscaping/Pest Control/Fleet Services/Field Service/Logistics/Retail/Finance/Legal/
Monthly jobs completed
Water damage restoration, 90 days post-deployment
38%
Dispatch time reduced
Across live client engagements
14h
Admin hours saved / week
Per office admin, average
100%
Onsite delivery
We come to your floor. Every engagement.
§ 01 · The Assessment

Before we
build anything,
we watch.

Every engagement starts with a fixed-scope AI Workflow Assessment. Two weeks. One day onsite in your office or shop. The rest is in your systems and your data. We interview the people who know the work so their tribal knowledge doesn't walk out the door. You leave with a written report ranking the highest-ROI automations for your operation - whether you build them with us or not.

Request scope + pricing →
  1. 01

    Onsite day

    One day in your world. We shadow your team, sit in your workflows, watch the handoffs, and listen to the real calls. No slide decks yet.

  2. 02

    Workflow map

    We map every workflow from first contact to final outcome - where the friction lives, where hours leak, where a person is doing what software should.

  3. 03

    AI opportunity report

    A ranked list of automations scored by hours saved, revenue unlocked, and implementation cost. Written for operators, not CIOs.

  4. 04

    Build plan

    A 90-day roadmap with owners, budgets, and the exact tooling. You keep the report whether or not we build it.

§ 02 · Field reports

Ways we've worked,
in the wild.

A few of the deployments we've shipped across industries. Scroll through to see how the same playbook shows up in very different operations.

Case 01 / 03 · Water damage restoration

Water restoration company
doubles jobs per month.

Water damage restoration
Client · Water damage restoration
Before
42
jobs / month
After · 90 days
89
jobs / month

They were turning down calls. Not because they lacked crews - because their dispatch, intake, and insurance paperwork couldn't keep up. Every new job cost the owner 3 hours of desk work, and most of the real know-how lived in his head alone.

We rebuilt their intake as an AI-assisted phone + form system that captures the loss, schedules the crew, and pre-fills the Xactimate scope in one pass. We turned the owner's decades of loss-handling know-how into the system's default logic. We automated moisture-log entry from tablet photos. We built a follow-up agent that keeps adjusters moving.

3h → 22m
Owner admin per job
24/7
AI intake coverage
+$180k
Recovered monthly revenue
Case 02 / 03 · Professional services · AI Assistant

Consulting firm ships
an AI associate.

Professional services · AI Assistant
Client · Professional services · AI Assistant
Before
6.5h
avg. research per engagement
After · 90 days
45m
with the AI assistant

A mid-size professional services firm was drowning in repeat work - intake summaries, prior-engagement lookups, first-draft memos, meeting recaps. Senior partners spent their week answering the same questions for juniors, and the firm's best playbooks lived in scattered folders, old emails, and a few people's heads.

We deployed a private AI assistant trained on their engagement archive, templates, and interviews with their most experienced partners. It drafts client memos, surfaces prior work in seconds, preps meeting briefs, and answers junior staff questions in the firm's own voice - keeping every partner and analyst on the payroll, just working on the parts that actually need them.

Faster first drafts
12h
Saved / associate / week
0
Roles eliminated
Case 03 / 03 · HVAC & mechanical

HVAC shop closes quotes
same-day, in the truck.

HVAC & mechanical
Client · HVAC & mechanical
Before
3.2 days
quote turnaround
After · 90 days
same day
signed proposals

Techs were writing notes on site, then a back-office estimator was rebuilding the quote from scratch two days later. Deals went cold. The senior estimator was the bottleneck and the only one who knew how to price the weird jobs.

We captured the estimator's pricing logic through interviews and historical bids, then wired it into a tablet workflow. Techs dictate the scope, snap photos, and an AI drafts the quote in the shop's voice - reviewed by the estimator instead of built from zero. Same team. Faster close.

+34%
Close rate
1 day
Avg. quote turnaround
Bids sent per week
§ 03 · Who we build for

Industries over
trends.

We partner with companies across every sector - not just trades. Whether your team is on a job site, in a clinic, or in the cloud, the playbook is the same: map the workflow, automate the friction, and make the work move faster.

  • 01
    Water & Fire Restoration
    IICRC workflows, xactimate, drying logs
  • 02
    HVAC & Mechanical
    Dispatch, quoting, maintenance contracts
  • 03
    Plumbing
    Call intake, routing, parts lookup
  • 04
    Electrical
    Permit prep, load calcs, bid assembly
  • 05
    General Contracting
    RFI triage, submittals, punch lists
  • 06
    Field Service & Fleet
    Scheduling, driver coaching, invoicing
  • 07
    Professional Services
    CRM, intake, proposal, billing workflows
  • 08
    SaaS & Technology
    Onboarding, support, revenue ops
  • 09
    Manufacturing
    Quality, procurement, floor scheduling
  • 10
    Healthcare & Logistics
    Patient intake, routing, compliance
§ 04 · Where we operate

Irvine-based.
On your floor
by next week.

Our studio is in Irvine, California. Every engagement includes onsite time - in your office, in the field, in the truck. Because AI systems built from a Zoom call don't survive first contact with the real work.

Studio address
150 Progress
Irvine, CA 92618
Travel radius
Continental U.S.
Weekly onsite standard. Bring us to the team.
§ 05 · Next step

Book a workflow
assessment.

Two weeks. Fixed scope. You get a written AI opportunity report, yours to keep. No headcount reduction. No layoffs. Just faster, more repeatable work. If it doesn't pay for itself in identified savings, you don't pay. Simple as that.

ai@teamhlx.com
Response
Within 1 business day
Based
Irvine, CA